Constitution of the McGill Students Outdoors Club

Article I

Name and Function

Section I: The name of this organization will be the McGill Students Outdoors Club, and may be referred to as the M.O.C.

Section II: The purpose of this club will be to sponsor and encourage outdoor and recreational activities, and to encourage an appreciation for and protection of the environment.

Section III: Environmental issues brought to the attention of the Executive Council will be considered and, if thought appropriate by a two-thirds majority of the Executive Council, will be brought to the attention of the membership body.

Article II

Membership

Section I: All students of McGill University, hereinafter referred to as the University, faculty, staff, and alumni are entitled to membership upon payment of the appropriate dues.

Section II: Persons other than those mentioned will be admitted to the M.O.C. subject to the consent of two-thirds of the Executive Council and upon payment of the appropriate dues.

Section III: Persons violating University rules or M.O.C. regulations may have their membership refused or canceled by a two-thirds majority of the Executive Council.

Section IV: Honorary members may be elected by a two-thirds majority of the Executive Council.

Section V: Memberships are valid from September 1st until August 31st of the following year.  Memberships may be sold during or prior to the period they are valid for.

Article III

Executive Council

Section I: The management of the M.O.C. shall rest with the Executive Council.

Section II: The Executive Council will consist of Administrative Officers, Fall Activities Officers and Winter Activities Officers.

Section III: The Administrative Officers shall consist of the following:
i ) President
ii ) Vice President
iii ) Treasurer
iv ) Secretary
v ) House Director
vi ) Assistant House Director
vii ) Equipment Director
viii ) Publicity Director
ix ) Trails Director

Section IV: The Fall Activities Officers shall consist of the following:
i ) Hiking Director
ii ) Rock Climbing Director
iii ) Canoeing Director
iv ) Cycling Director

Section V: The Winter Activities Officers shall consist of the following:
i ) Winter Camping Director
ii ) Ice Climbing Director
iii ) Alpine Skiing Director
iv ) Cross-country Skiing Director
v ) Telemarking Director

Section VI: The Executive Council may, by two-thirds majority of the Executive Council, create an elected office to manage activities (for example: Social Director, Kayaking Director or Environment Director ) not covered by the officers named above.  These offices shall exist for only one term (one year or one semester, whichever is deemed appropriate).  If desired, they must be voted on with each new term.

Section VII: No person may hold more then one position on the Executive Council at a time.  An exception is permitted for holding both a Fall Activity position and a Winter Activity position during November when the terms of office overlap.  
In this case the person has only one vote on the Executive Council.

Section VIII: No position on the Executive Council may be held by more then one person at a time.

Section IX: No member of the Executive Council may proxy their vote.

Section X: Any member of the Executive Council may vote in absentia.

Article IV

Duties of the Executive

Section I: The President shall be responsible for :
i ) Representing the M.O.C. to any outside organization or other University body, unless another M.O.C. member is appointed by the Executive Council to serve as the M.O.C. representative.
ii ) Organizing all meetings of the membership body and Executive Council.

Section II: The Vice President shall be responsible for :
i ) Assisting the President, and shall assume the duties of the President if so requested by the President.
ii ) Organizing the sale of memberships and for maintaining the membership list.

Section III: The Treasurer shall be responsible for :
i ) The accounting and all financial transactions of the M.O.C.
ii ) Preparing all necessary budgets and financial statements.

Section IV: The Secretary shall be responsible for :
i ) Recording the minutes of all M.O.C. meetings.
ii ) Keeping records of all functions and correspondence.
iii ) The operation of the M.O.C. office.

Section V: The House Director shall be responsible for :
i ) The direction and management of any and all facilities owned, leased or operated by the M.O.C.
ii ) Making sure all items essential to the upkeep and functioning of the facilities are on hand and in good working order.
iii ) The posting and enforcing at these facilities of any regulations deemed necessary by the Executive Council and/or the University.
iv ) The recruitment and training of weekend house managers.
v ) Cooperating with other M.O.C. members in coordinating functions or activities that make use of the facilities.

Section VI: The Assistant House Director shall assist the House Director.

Section VII: The Equipment Director shall be responsible for :
i ) The purchase, maintenance and rental of all M.O.C. equipment, including equipment kept at the house.
ii ) The maintenance and posting of an up-to-date inventory of equipment.
iii ) Consulting with the various Activities Officers to determine what equipment is most needed to carry out M.O.C. activities.

Section VIII: The Publicity Director shall be responsible for :
i ) Producing a newsletter each semester and ensure that the newsletter is delivered to the members.
ii ) Publicizing M.O.C. activities, by ensuring that posters are placed around campus, and/or other means that are approved by the Executive Council.

Section IX: The Trails Director shall be responsible for :
i ) Organizing maintenance activities on the cross country ski trails around Shawbridge.
ii ) Recruiting volunteers for trail maintenance.
iii ) Raising public awareness of the trails.
iv ) Promoting responsible use of the trails.
v ) Acting as a liaison between the M.O.C. and other parties interested in the trails.
vi ) The purchase and maintenance of all trail clearing equipment.

Section X: The Activities Officers shall be responsible for the following for their activity.
i ) Arranging trips.
ii ) Seminars on equipment, techniques, etc.
iii ) Ensuring that trips and events are announced to the membership.
iv ) Gathering informational material for the M.O.C. library.
v ) Inspiring and promoting an attitude of safety and environmental awareness.

Section XI: The Winter Camping Director shall be responsible for snowshoeing activities.

Section XII: Any new activity or specific event sponsored by the M.O.C. but not covered under the duties of any Executive Council member may be assigned to a member of the Executive Council by a vote of that body.

Section XIII: Members of the Executive Council are expected to form committees of their own when necessary to ensure that their duties are performed satisfactorily.  These committees have no vote on the Executive Council, nor do they have control on how any Executive votes.

Article V

Finances

Section I: The fiscal year of the M.O.C. shall be from April 1st until March 31st of the following year.

Section II: An approved financial statement for the preceding year must be publicize by the end of September.

Section III: An operating budget for the current year must be approved by two-thirds majority of a quorum of the Executive Council by the end of October.

Section IV: Subsequent amendments to the budget require the approval of two-thirds majority of a quorum of the Executive Council.

Section V: The signatures of at least two signing officers must always be required for an authorization.

Section VI: All signing officers must be members of the M.O.C., and of SSMU or PGSS.

Section VII: Membership dues for the M.O.C. must be at least $2 per year.  Changes to the membership dues require approval by two-thirds majority of a quorum of the Executive Council.

Article VI

Meetings

Section I: The Executive Council will meet at least twice a month during the normal academic year.

Section II: General meetings must be held on a regular basis.  At least one must be held each month, except during final exams which are normally in December and April.

Article VII

Elections

Section I: The Executive Council will be elected from and by the membership body.

Section II: Only members of the SSMU or PGSS may be members of the Executive Council or vote in the election of the Executive Council.

Section III: Administrative Officers shall be elected at a general meeting to be held in March and will hold office for one year beginning April 1st.

Section IV: Fall Activities Officers shall be elected at a general meeting to be held in March and will hold office from April 1st to the following December 1st.

Section V: Winter Activities Officers shall be elected at a general meeting to be held in November and will hold office from the time of election until the following April 1st.

Section VI: All elections must be announced publicly to the membership body at least seven days before the vote is called.
All elections must be held during a general meeting.

Section VII: No member of the Executive Council may be acclaimed.
The membership body must have the choice of selecting none of the candidates.  If none of the candidates is elected then the position will be unfilled.

Section VIII: Once a candidate is found for an unfilled or vacated position on the Executive Council, a by-election must be held as soon as possible.
By-elections may not be held during the summer semester due to the lack of members available for a general meeting.  
A quorum of the Executive Council may appoint an Interim Officer to fulfill the duties of the unfilled or vacated office until the by-election can be held.

Section IX: A quorum of the membership body is required at the general meeting during an election, unless it is unreasonable to attain a quorum.

Section X: A Provisional Executive Council may be instated by less then a quorum of the membership body. The election results must be announced to the membership body within one week.  The election results shall stand unless, within a period of ten days, a petition containing the signatures of ten percent of the membership body requesting a new election is presented to the outgoing President.
The new elections must take place within two weeks of the receipt of the petition.

Section XI: Any member of the Executive Council may be dismissed by a two-thirds majority of a quorum of the membership body and the vacated post filled by a simple majority of the same body.

Article VIII

Summer Operations

Section I: The responsibilities of conducting M.O.C. operations during the summer months, in the event of a quorum of the Executive Council being unattainable, will be invested in a Summer Operations Committee ( S.O.C. ).

Section II: The duties of the S.O.C. shall be :
i ) To organize meetings, trips and other activities for those M.O.C. members remaining in the vicinity during the summer months.
ii ) To see to the proper management of all M.O.C. facilities and equipment including the collection of any rental fees.
iii ) To perform any other duties established as being necessary by the Executive Council.

Section III: The S.O.C. shall not have control over M.O.C. funds or assets except those which are expressly placed under its jurisdiction by motion of the Executive Council.

Section IV: The Executive Council shall appoint a member of the Executive Council or a member of the M.O.C. to serve as S.O.C. Chairperson.

Section V: The S.O.C. Chairperson shall be responsible for :
i ) Presiding at all meetings of the S.O.C.
ii ) Appointing as many members as necessary to the S.O.C. to ensure the performance of its duties.
iii ) To prepare a report of S.O.C. activities, including a financial statement, to be submitted to the Executive Council in September.

Article IX

Access to Information

Section I: An up to date copy of the Constitution, By-Laws and Policies of the M.O.C. must be maintained and be available on request.

Section II: No member of the M.O.C. shall be denied access to any records of the M.O.C. except the contact information of other members, such as phone numbers or addresses.

Article X

Definition of Terms

Section I: A quorum of the membership body will consist of twenty percent of the total paid membership.

Section II: A quorum of the Executive Council will consist of two-thirds of the Executive Council, excluding vacant or unfilled posts.

Article XI

Constitution

Section I: The interpretation of the Constitution shall rest with the Executive Council.  Should the Executive Council fail to reach a decision on any point of interpretation, the ultimate adjudication shall rest with the SSMU Executive.

Section II: A proposed amendment to the constitution requires one of the following before it shall be put to a referendum.
i ) Approval by a two-thirds majority of the Executive Council.
ii ) At least five percent of the membership body endorses the proposed amendment in a signed petition submitted to the President of the M.O.C.

Section III: Proposed amendments to the Constitution must be announced publicly to the membership body at least seven days before a referendum is called.

Section IV: For a proposed amendment to become part of the constitution it must be approved by at least  two-thirds of a quorum of the membership body.  Voters in the referendum must be members of the M.O.C. and be members of either SSMU or PGSS.

Section V: If a quorum of the membership body is unattainable the results of the vote on an amendment to the Constitution must be announced to the membership body within one week.  The amendment shall stand unless, within ten days, a petition containing the signatures of five percent of the membership body requesting a new referendum is presented to the President of the M.O.C.  A new referendum must take place within two weeks of receipt of the petition.  If the new referendum does not take place, the amendment is automatically null and void.

Section VI: In order to maintain accredited status with the SSMU any amendment to the constitution must be approved by the SSMU before it takes effect.

Section VII: In case of a conflict between the M.O.C. constitution and the SSMU constitution, the SSMU constitution will take precedence, provided this does not impede the ability of the M.O.C. to unilaterally terminate its agreement with and withdraw from the SSMU.

Article XII

Referendums

Section I: A referendum requires one of the following before it may be held.
i ) Approval by a majority of the Executive Council.
ii ) At least five percent of the membership body endorses the referendum in a signed petition submitted to the President of the M.O.C.

Section II: A referendum must be announced publicly to the membership body at least seven days before it is held.  The announcement must include the date, time, place, and question(s) of the referendum.

Section III: For a question to pass in a referendum it must be approved by a majority of a quorum of the membership body.  Voters in the referendum must be members of the M.O.C. and be members of either SSMU or PGSS.

Section IV: If a quorum of the membership body is unattainable, the results of the vote must be announced to the membership body within one week.  The vote shall stand unless, within ten days, a petition containing the signatures of five percent of the membership body requesting a new referendum is presented to the President of the M.O.C.  A new referendum must take place within two weeks of receipt of the petition.
If the new referendum does not take place, the original vote is automatically null and void.

Section V: The result of a referendum is binding on the M.O.C. until another referendum is held that supersedes or revokes it.

Section VI: In the case of a conflict between the M.O.C. constitution and the result of a referendum, the M.O.C. constitution will take precedence.


Presented by the Executive Council on 27 September 1971; Passed at open meeting 19 October 1971

Amended 21 March, 1973

Amended 25 February 1975

Amended 16 February, 1977

Amended 15 March, 1989

Amended 12 November, 1997

Amended March 2000

Amended November 2000.

Amended October 2001